Request for Proposals (RFP) Marketing & Digital Support Specialists

POSITION OVERVIEW

ART INC is seeking qualified independent contractors to serve as Marketing & Digital Support Specialists to assist with marketing initiatives, digital communications, content creation, community engagement, fundraising support, and brand promotion across ART INC programs and initiatives.

The Marketing & Digital Support Specialist advances ART INC's mission by supporting strategic marketing efforts, increasing community awareness, strengthening donor and partner engagement, and ensuring consistent brand messaging across digital and print platforms. Contractors will work collaboratively with the Marketing Department, Development Team, and program leadership to promote ART INC programs, events, services, and community impact. This Request for Proposals (RFP) is part of ART INC's competitive procurement process and contractor selection procedures.

SCOPE OF SERVICES & RESPONSIBILITIES BEING SOLICITED

MARKETING & DIGITAL COMMUNICATIONS

• Develop and schedule engaging content for social media platforms.
• Assist with social media management, including posting, monitoring engagement, and responding to inquiries as directed.
• Create graphics, flyers, digital advertisements, newsletters, and promotional materials consistent with ART INC branding standards.
• Capture photography and video content during programs, workshops, community events, and special initiatives.
• Assist with website content updates and digital communications.
• Maintain ART INC's marketing calendar and support campaign implementation.
• Monitor marketing analytics and prepare engagement reports.
• Assist with email marketing campaigns and community announcements.
• Support media outreach and public relations initiatives.

DEVELOPMENT & COMMUNITY ENGAGEMENT

• Assist with fundraising campaigns and donor engagement initiatives.
• Support sponsorship outreach and community partnership activities.
• Assist with donor acknowledgments, stewardship communications, and event promotions.
• Represent ART INC at community outreach events, networking opportunities, and public engagement activities.
• Promote ART INC programs through community presentations, outreach efforts, and digital campaigns.
• Assist with volunteer recruitment and community engagement initiatives.

EVENT MARKETING & PROMOTIONS

• Develop promotional materials for ART INC programs and special events.
• Assist with event registration, marketing campaigns, and community outreach.
• Support event photography, videography, and live social media coverage.
• Coordinate marketing materials, signage, displays, and promotional giveaways.
• Assist with event setup, guest engagement, and post-event marketing.

CONTENT CREATION & BRAND MANAGEMENT

• Maintain consistency with ART INC branding standards and messaging.
• Develop compelling stories highlighting participant success, community impact, and organizational accomplishments.
• Assist in creating brochures, annual reports, presentations, grant support materials, and promotional videos.
• Ensure all published content aligns with ART INC's mission, vision, and values.

ADMINISTRATIVE & PROJECT SUPPORT

• Maintain organized digital marketing files and photo libraries.
• Assist with project coordination, timelines, and marketing requests.
• Complete assigned administrative tasks supporting marketing and development operations.
• Collaborate with program staff to gather information for promotional campaigns.
• Participate in marketing meetings and planning sessions.
• Submit weekly activity updates and project progress reports.

CONTRACT TERM

Proposed contract periods may include:

• Short-term project contracts

• Monthly service agreements

• Fiscal year agreements

• Grant-funded service periods

Contracts are contingent upon:

• Funding availability

• Program needs

• Compliance approval

• Performance monitoring

Contracts may be structured as:

• Hourly service agreements
• Program-based contracts
• Fiscal year contracts

COMPENSATION

Compensation will be based on:

• Experience
• Scope of services
• Program assignment
• Funding availability

Rates must align with ART INC procurement and grant compliance standards.

MINIMUM QUALIFICATIONS

Applicants should possess:

• High school diploma or GED
• Minimum one (1) year experience in:
  • Youth services
  • Community programs
  • After-school programming
  • Administrative support
• Strong communication and organizational skills
• Ability to work with diverse populations and cultures
• Ability to support positive behavior and de-escalation strategies
• Basic technology proficiency including:
  • Microsoft 365
  • Outlook
  • OneDrive or Google Workspace
• Team-oriented and dependable
  

Additional Requirements

• Must be at least twenty-four (24) years of age in accordance with ART INC vehicle insurance requirements
• Valid driver’s license
• Insurable driving record
• Ability to pass Motor Vehicle Record (MVR) review
• Ability to pass a background check prior to engagement

SUBMISSION INSTRUCTIONS Please submit all proposal materials through the BambooHR application portal or by instructions listed in the posting. Applications must include all required attachments to be considered. Incomplete submissions may be disqualified.

DEADLINE Applications will be accepted on a rolling basis until positions are filled or funding allocations are met.

Diversity, Equity, and Inclusion Statement:

At ART Inc we are committed to providing a fair and welcoming environment for everyone that enters our building, works in our employment, or participates in our programs within the parameters of the law