Senior Marketing Coordinator

Senior Marketing Coordinator (GoHighLevel, Social Media & Executive Support) – Remote | PST Hours

Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours — PST Required

About the Role

At Pavago, one of our clients is hiring a highly organized and execution-driven Senior Marketing Coordinator to support marketing execution, executive operations, content coordination, CRM management, and program administration.

This is a hands-on, multi-functional role — not a strategic marketing leadership position. You’ll be responsible for making sure content gets published, campaigns and follow-ups are executed, CRM records stay organized, program materials remain current, and day-to-day priorities move forward without things falling through the cracks.

This role is ideal for someone who combines marketing coordination + executive support + strong operational execution and is comfortable working independently in an entrepreneurial environment.

What You’ll Own

Marketing Execution & Social Media Management

Manage day-to-day social media execution across:

• LinkedIn
• Facebook
• Instagram
• Online community groups

You’ll:

• Create, design, schedule, and publish social content
• Write and format captions and posts
• Manage comments, DMs, and community interactions
• Monitor engagement and audience activity
• Maintain organized performance tracking
• Support advertising campaigns for programs and events
• Ensure content is published consistently and on schedule

Content Creation & Marketing Materials

Create and organize marketing and program assets, including:

• Short-form videos
• Social graphics
• Scripts
• Guides
• Workbooks
• Cheat sheets
• Program documents

Use tools such as:

• Canva
• Veed
• OpusClip or similar video editing platforms

Maintain consistent branding, formatting, messaging, and presentation across materials.

GoHighLevel, Email Marketing & CRM

Build and manage marketing workflows using GoHighLevel (GHL).

Responsibilities include:

• Email campaign setup
• Automated workflows
• Prospect outreach
• Follow-up sequences
• Pipeline updates
• Contact management
• CRM data maintenance

Keep records accurate and ensure no lead, prospect, or participant follow-up is missed.

Executive & Operational Support

Support leadership with day-to-day coordination, including:

• Calendar organization
• Scheduling
• Inbox management
• Communication workflows
• Administrative coordination
• Task tracking
• Follow-ups

Maintain structured project trackers and ensure priorities continue moving forward.

Proactively identify:

• Missing follow-ups
• Workflow gaps
• Delayed tasks
• Process inefficiencies

Program & Membership Administration

Support the operational side of digital programs and memberships.

You’ll:

• Organize program materials
• Maintain and update digital resources
• Track participant or member progress
• Support participant communication
• Coordinate program-related follow-ups
• Troubleshoot minor technical issues within online platforms
• Ensure resources remain organized and accessible

Research, Lead Generation & Digital Support

Conduct research to support marketing and business development, including:

• Ideal Client Profile (ICP) research
• Prospect research
• Lead list building
• Market research
• Outreach preparation

Support lead generation campaigns and compile findings into clear, organized reports.

You may also assist with:

• Minor website updates
• Account setup
• Digital platform administration

Documentation & Organization

Maintain organized systems across:

• Google Drive
• Google Docs
• Google Sheets
• Shared files
• Marketing assets
• CRM records
• Program documentation

Ensure information is easy to find, current, and accurately maintained.

What Makes You a Strong Fit

You:

• Are exceptionally organized and reliable with follow-through
• Enjoy execution more than high-level strategy
• Can manage marketing and administrative priorities simultaneously
• Notice small errors before they become larger problems
• Are comfortable supporting founders or entrepreneurial leaders
• Can independently move work forward without constant supervision
• Communicate clearly and professionally
• Learn digital tools quickly
• Take ownership of tasks through completion
• Thrive in fast-moving environments where priorities can change

Required Experience & Skills

• Proven experience in:
• Marketing coordination
• Executive assistance
• Digital operations support
• Or a closely related role
• Strong hands-on experience with Google Workspace, including:
• Google Docs
• Google Sheets
• Google Drive
• Google Calendar
• Experience with GoHighLevel (GHL) or a similar CRM/marketing automation platform
• Proficiency with Canva
• Experience with video editing tools such as:
• Veed
• OpusClip
• Similar short-form video tools
• Strong understanding of:
• LinkedIn
• Facebook
• Instagram
• Strong written English communication skills
• Strong calendar, task, and workflow management ability
• Excellent attention to detail
• Ability to manage multiple priorities simultaneously
• Self-motivated and comfortable working independently
• Ability to consistently work U.S. Pacific Time (PST) business hours

Nice to Have

• Experience supporting:
• Founders
• Coaches
• Entrepreneurs
• Small business leadership
• Experience managing online programs or memberships
• Lead generation and prospect research experience
• Experience creating email automation workflows
• Community management experience
• Experience with digital advertising support
• Basic website editing experience

Tools & Platforms

• GoHighLevel (GHL)
• Google Workspace
• Google Sheets
• Google Drive
• Google Calendar
• Canva
• Veed
• OpusClip
• LinkedIn
• Facebook
• Instagram
• Email marketing and automation platforms

What a Typical Day Looks Like

You might:

• Review leadership priorities, inboxes, and calendars
• Update project and task trackers
• Create and schedule social media content
• Respond to comments, DMs, and community activity
• Edit a short-form video or create graphics in Canva
• Build or update a GoHighLevel email workflow
• Follow up with prospects or program participants
• Update CRM records and pipeline stages
• Organize program materials and digital assets
• Research prospects and build lead lists
• Handle minor website or platform updates
• Flag overdue tasks or workflow gaps to leadership

In short: You keep marketing, content, CRM, programs, and executive support workflows organized and moving forward consistently.

Key Metrics for Success

• Consistent and timely social media publishing
• Clean and accurate CRM records
• Reliable GoHighLevel and email workflows
• Zero missed prospect or participant follow-ups
• Strong community responsiveness and engagement
• Well-organized program materials and digital assets
• Accurate project and task tracking
• Timely completion of executive support priorities
• Strong leadership confidence in execution and reliability

Why This Role Stands Out

• High ownership across marketing and operations
• Direct exposure to entrepreneurial leadership
• Hands-on experience across:
• Social media
• GoHighLevel
• Content
• CRM
• Email marketing
• Executive operations
• Opportunity to work across multiple areas rather than one narrow marketing function
• Fully remote environment
• Clear growth opportunities into:
• Marketing Operations Manager
• Senior Marketing Specialist
• Digital Marketing Manager
• Operations Manager

Interview Process

1. Initial Screening Call
2. Spark Hire Intro Video
3. Marketing & Systems-Focused Interview
4. Practical Task – Content or Workflow Exercise
5. Final Interview
6. Internal Review & Approval
7. Offer & Onboarding

Apply Now

If you:

• Are highly organized and execution-focused
• Have experience with GoHighLevel and digital marketing
• Can manage social media, content, CRM, and administrative workflows
• Enjoy supporting founders or entrepreneurial teams
• Have exceptional attention to detail and follow-through
• Can reliably work PST business hours

This is a strong opportunity to take ownership of marketing execution, digital operations, content coordination, and executive support in a fast-moving remote environment.

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